The PR Network’s Privacy Promise
The PR Network is dedicated to safeguarding your privacy online. We will only collect, store and use your personal information for specific purposes as outlined below in accordance with GDPR. We use your personal information to support and develop our connection with you. We will never share your personal data with 3rd parties without further consent from you, or unless required by law, and your data is always protected. You may contact The PR Network at any time with any privacy queries/concerns, and request see/modify the personal data you have given us.
Personal data means any information relating to an identified or identifiable natural person. This can include name, email address, address, and much more.
We process data in three ways:
1. Joining The PR Network
When you register on our website to join our network, we ask for data such as your name, e-mail address, home address, contact details, CV and general work history. The PR Network keeps a record of this information so that we can consider your application and search against it when exploring current and future mutual working opportunities. These records are stored Zoho
2. New business enquiries
When you make a new business enquiry on our website to join our network, we ask for data such as your name, company name, e-mail address, job title and contact details. The PR Network keeps a record of this information so that we can review your enquiry and reply to you accordingly.
The information submitted is held on Pipedrive.
3. Marketing updates
We send out regular emails to our associates and clients to keep them up-to-date with business at The PR Network.
This is an opt-in mailing list to which subscribers can select the types of content they receive at the sign up form level. The information submitted is held on Mailchimp.
In addition to personal information, our website uses Google Analytics to ensure we are meeting your needs. Google Analytics stores usage data which may include your IP address, geographical location, referral source, length of visit and page views – although a lot of this is aggregated data. The legal basis for this is legitimate interest for the basis of ensuring we are meeting customer needs.
We may process information you submit to us when you contact us for the purposes of ensuring we answer your query effectively.
The PR Network kindly requests that you do not supply any other person’s personal data to us, unless required by law or you have their explicit consent to do so.
How we use your personal data:
All the data we gather via our website or through communication with you is used to operate and expand the service we offer you and to personalise our service. How we use your personal data is dependent on the legal basis for processing your data. We are dedicated to using your personal data only for:
Processing your business enquiries correctly.
Processing your application to join our network and mining data for mutual opportunities.
Development and expansion of the business, including examination of new business enquiries.
Technical management of our website.
Reviewing our systems.
Providing you with information about the services we offer.
Letting you know about offers and news.
Legal Basis For Processing Data
The PR Network’s lawful basis for processing data are:
1. Consent – applicants to join our network; customers making an enquiry; anyone that consents to signing up for our newsletter.
2. Legal Obligation – tax purposes.
3. Contract – customers and associates that enter into a contract with The PR Network.
Requesting Your Information
If you would like to review the data you have provided to us because you feel that what we presently have on record is incorrect, and/or you would like your data erased from our records, you can so do by contacting us using the contact details below.
Under GDPR you have a right to be forgotten, to withdraw your consent, to change information we hold about you, and to restrict processing.
The PR Network is more than happy to comply with this in accordance with the law.
How we protect data
You recognise that the Internet is not a 100% secure platform for communication and, accordingly, we cannot guarantee the security of any data you send to us (or we send to you) via the Internet. We are not responsible for any damages which you, or others, may suffer as a result of the loss of confidentiality of such information.
We take every precaution to safeguard your information. All personal data stored by us is kept on a server in a secure environment. The computer on which work is conducted on is encrypted and password protected, data held in the cloud is password protected and held on encrypted systems and third-party software (such as Mailchimp, Zoho and Pipedrive) have their own security systems.
The risks of a breach are minimal due to the precautions mentioned above being taken, and close monitoring is undertaken to ensure security systems are always up to date. Breaches will be identified, reported, managed, and resolved according to the ICO guidelines.
All The PR Network data is held for only as long as necessary. We store sensitive data for as long as projects are in progress, and up to 28 days afterwards. Email addresses provided via Mailchimp are stored until consent is withdrawn, reconsent is requested every 2 years. Information required for tax and legal requirements are held for 6 years as a requirement by law.
How you can help us protect your data
Please bear in mind that whenever you willingly divulge personal data online in non-protected situations – for example on message forums, through email, or in chat spaces – that data can be collected and used by others. In short, if you post personal data online that is accessible to the public, you may receive unsolicited communications from other parties in return. Also remember to close your browser window when you have finished using the computer. This is to ensure that others cannot access your personal data and communications. If you share a computer with someone else or are using a computer in a public place like a library or Internet café, we cannot confirm or warrant the security of any data you communicate to us, and you do so at your own risk. Once we receive your communication, we make our best effort to ensure its security on our systems.
By visiting this website with your browser settings adjusted to allow cookies, you are consenting to The PR Network using cookies for the purposes described below in order to provide you with a fully efficient service experience.
Please note: to make full use of the The PR Network website and to benefit from a selection of personalised features, your computer, tablet or mobile phone will need to be set up to accept cookies.
The data we collect through these cookies is solely for the purpose of improving our website and your browsing experience – it is never used to identify you and we would never share or sell on this data.
What is a cookie?
A cookie is a small text file which is downloaded and stored on your computer or mobile device by websites that you visit.
Your browser accesses the cookie file only when you visit the website that produced it. This helps to ease your navigation by automatically logging you in and remembering things like your preferences and what’s in your shopping basket.
The information stored within any given cookie can only be accessed by the website that created it and cookies are limited to communicating only the information that you have disclosed to the site.
Types of cookie
Session (or Transient) Cookies
Session cookies are stored in your computer’s memory for the length of your browsing session. They become inaccessible after the session has been inactive for a time and are automatically deleted from your computer when the browser is closed. They allow you to move from page to page without having to log-in repeatedly. Persistent (or Permanent) Cookies.
Persistent cookies are stored in your computer memory and are not deleted when the browser is closed. They are used to keep your preferences for the website, so they will be remembered for next time you visit the website. They are also used to collect information about the numbers of visitors, the average time spent on a particular page and analyse shopping behaviour on the website. This information is used to find out how well the website works and where it can be improved.
Flash Cookies (or Locally Shared Objects)
You probably have Adobe Flash installed on your computer. Websites that contain Flash can also store small files on your computer that are used in the same way as cookies.
Flash cookies can also back up the data that is stored in other cookies. When you delete cookies, your Flash cookies are not affected. So a website may still recognise you if it backed up the deleted cookie information on a Flash cookie.
Sharing with social networks
If you use the badges that allow you to share products and content with your friends via social networks like Twitter and Facebook, these companies may set a cookie on your computer memory. Find out more about these here:
If you’re happy to receive marketing communications by email, you may sign up for our newsletter. This means you will receive regular marketing updates including freebies, special offers, industry news, and business tips and advice.
You may unsubscribe and have the right to be forgotten at any time. We will never spam you or sell your email address to 3rd parties.
The PR Network
4 Old Park Ln, Marylebone, London W1K 1QW
The information above can also be used to contact our registered Data Protection Officer.
Last Updated: June 2018